Information about presentations
Short presentations will be 10 minutes for the speaker and 5 minutes for questions.
Long presentations will be 20 minutes for the speaker and 10 minutes for questions.
Each session will have a chairperson to keep papers on time, they will give the speaker a warning at five minutes and one minute before speaking time is up.
Speakers may use visual aids or not as they wish. If you do use visual aids, please remember that there may be visually impaired delegates who will not see them, so you should also speak any information on the visuals.
Typically people need one – two minutes per visual screen (PowerPoint slide or equivalent), so please don’t bring 46 slides for a 15 minute talk!
Computers will be available in all the conference rooms, so you can either email your slides to us before the conference or bring them on a memory stick. If you prefer, you can use your own computer, which we can plug into the projector system.
Please arrange about 10 minutes before the start of the session you are speaking in, so we can coordinate slides and technology for all the speakers in the session.
Please also make your visuals as clear as possible.
Some tips for clear visual presentations:
(1) use short, simple text on slides (people cannot listen to you talk and read complex material); about 7 words per line and 6 lines per slides is optimal
(2) Use a clear font (san serif, Helvetica or Arial are good) and large fonts. Use at least 30pt for headings, and never, never smaller than 20pt
(3) Make graphics and images big and bold
(4) Remember that the illumination of the projector is much weaker than your computer screen. What looks clear on your screen, may not look clear in the room. Have a look at your slides through a projector before you come to the conference (if that’s not possible, you can do it when you arrive, just ask at reception).
(5) Go for “Minimum words, maximum impact”!
Information about posters
The posters will be on view in several areas of the conference venue where delegates will be having their coffee breaks. We will ask delegates who have posters to stand with their poster for one of the breaks, so that others can ask questions about them.
Posters should be A0 size (84.1 cm x 118.9 cm), or something close to that, preferably in portrait orientation.
Don’t put too much text on your poster: about 300 words is a good amount
Make it visually interesting. If you use images, use at least 300 dpi (dots per inch), as these will be clear on the poster (on the web images are often 72 dpi, but that’s for a small screen).
If you are new to making posters for a conference, here’s an online tutorial which takes you through some of the important points to think about (like layout of the material):